Project Coordinator

TrendHR is looking for a highly organized and motivated Project Coordinator to join our client's team. In this role, you’ll be the key link between clients, subcontractors, and internal teams— ensuring that projects are delivered smoothly, on time, and within budget. You’ll thrive in a fast-paced environment, juggle multiple priorities, and bring a proactive mindset to everything you do. If you’re a strong communicator with a sharp eye for detail and a passion for keeping things on track, this is for you.

Key Responsibilities:
• Communicate with clients to define project scope, goals, and deliverables
• Monitor the daily progress of active projects and work orders
• Maintain detailed records in the Facil IT system
• Track and manage budgets; implement cost-saving measures as needed
• Provide regular updates to internal teams and clients
• Perform quality control throughout all stages of each project
• Upload and manage subcontractor financial documents
• Troubleshoot and resolve any issues or technical challenges
• Coordinate project correspondence, including proposals, bids, and emails
• Keep project tracking spreadsheets up to date
• Ensure all client deadlines are met

What we’re looking for:
• Proficiency in Microsoft Excel, Word, PowerPoint, and general computer use
• Strong math skills and budgeting experience
• Broad understanding of Construction industry
• Broad understanding of commercial industry practices
• Excellent verbal and written communication skills
• Strong multitasking and time management abilities
• Ability to read and interpret blueprints, drawings, and specifications (occasionally)
• Able to follow directions and take initiative

Safety & Site Responsibilities:
• Communicate job site hazards to subcontractors
• Ensure compliance with client-specific safety protocols

Work Environment:
• Office-based role with long periods of computer work
• Regular collaboration and communication with team members
• May encounter varying noise levels (low to high)
• Reliable attendance and punctuality are essential

(Temporary 3–6 months, with the potential to transition into a full-time role)